Grammar tips

proofreading scrap paper

What does a proofreader actually do?

If you’re writing a document that will be read by your board, your management team, investors, other stakeholders, clients or prospective clients, you’ll naturally want the content to be the best it can be. That’s where an experienced proofreader comes in. If there’s a risk that there are typos or other errors in the document, professional proofreading is vital. A proofreader doesn’t suggest major edits or rewrites. A proofreader is there to very carefully read through the content to identify…

What does a proofreader actually do? was last modified on June 13th, 2019 by Proof Communications Author
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Proofreading hands at computer

How to avoid mistakes in your important business documents

It would be a crying shame if a document you’ve spent countless hours working on is riddled with errors when it’s released online or in print. Consider the recent $50 note fiasco. It’s usually only later, after the document has been read by a few people, that the mistakes become obvious. You probably ask colleagues to proofread your important documents. When we’re asked to proofread annual and business reports, financial statements, PDSs, RAPs, tenders or proposals, clients often tell us:…

How to avoid mistakes in your important business documents was last modified on June 5th, 2019 by Proof Communications Author
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Proofread

Sorry, use this version instead

The oft-used email subject line ‘Sorry, use this version instead’ can have a myriad of stories behind it, but most often it’s to email an updated version of a document that was emailed only a short time ago. The reason? Usually, because many people are involved in contributing to the document’s content, which results in a myriad of changes. Even with version control, it’s extremely easy for a document’s quality to diminish during the writing and editing process. Annual reports,…

Sorry, use this version instead was last modified on May 29th, 2019 by Proof Communications Author
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Panda

Why pandas carry guns 

According to a recent Google Doodle, this year marks the 187th since the birth of the man widely considered to be the father of modern football, Ebenezer Cobb Morley. Riveting stuff indeed. But even more noteworthy than that particularly fascinating sporting nugget is that 2018 also marks exactly 15 years since Lynne Truss published her widely acclaimed book, ‘Eats, Shoots & Leaves’, the zero-tolerance approach to punctuation. Why is this important? Because within its pages lies the information you need…

Why pandas carry guns  was last modified on November 29th, 2018 by Proof Communications Author
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KISS - keep it simple

Why it’s important to create an organisation Style Guide

Big businesses have in-house style manuals or style guides which set out basic grammar rules and conventions, plus those used specifically by the company. This is so each document put out by the business, including emails, is presented consistently. For instance, every time an employee creates a bullet list, the style guide means, in theory anyway, that they will stick to the company’s convention for bullet points. It could be that semi colons are always used at the end of…

Why it’s important to create an organisation Style Guide was last modified on December 1st, 2017 by Proof Communications Author
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Comma

How a simple comma could cost you business

A misplaced comma can come at an almighty cost. Just ask Oakhurst Dairy in Maine, USA. They’ve recently been embroiled in a landmark court case over their interpretation of a law which excludes overtime pay for companies involved in the ‘…drying, marketing, storing, packing for shipment or distribution of’ certain products. One side argued that ‘packing for shipment or distribution’ was one activity; the other side claimed it was two. And with around $10M at stake if three employees suing…

How a simple comma could cost you business was last modified on August 28th, 2018 by Proof Communications Author
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Right/Wrong

11 writing mistakes anyone can make

Affect vs. Effect ‘Affect’ is a verb that means ‘cause a change in’ or ‘influence’. ‘Effect’ is mostly used as a noun, although when we write in a formal style we occasionally use it as a verb meaning ‘to carry out’ or ‘cause to happen’. She was greatly affected by the latest news. Smoking will affect your health. Take care of your personal effects. The sound effects are amazing. The lawyer effected a great result.   Me, Myself, I While…

11 writing mistakes anyone can make was last modified on September 13th, 2017 by Proof Communications Author
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fresh pair of eyes

Five ways to make your document free of typos

Editing and proofreading your own work is tough. We’re too close to it to proofread it perfectly. A fresh pair of eyes is the answer. If you don’t have anybody to help you, then rest between the time you write and the time you proofread—at least overnight. By doing this, you’ll gain some distance from your writing and you’ll have your own fresh pair of eyes with which to view your content. When you’re ready, here’s how to do it.…

Five ways to make your document free of typos was last modified on August 28th, 2018 by Proof Communications Author
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Have you ever made these embarrassing grammar or spelling mistakes?

During a recent radio interview a prominent Sydney barrister was several times heard to use the phrase ‘it was more better’, highlighting that even the most seemingly educated of people aren’t immune from make embarrassing grammatical or spelling mistakes.  Here are some common ones to avoid. I could care less Really? Then feel free to do so until you can’t any more, at which point you can then use the correct expression – ‘I couldn’t care less’. It’s a far…

Have you ever made these embarrassing grammar or spelling mistakes? was last modified on August 28th, 2018 by Proof Communications Author
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English grammar

Do you make these common English mistakes?

When you’re typing or texting at speed, it’s easy to spell a word incorrectly. But mistakes can completely change the context of your message and often make you sound just plain silly. Make sure you sound like you know what you’re talking about by using these words correctly. Compliment/complement When two words sound identical, it can make it difficult to know which the right one to use is. A ‘compliment’ is an expression of admiration such as, ‘You look just…

Do you make these common English mistakes? was last modified on August 14th, 2017 by Proof Communications Author
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